Resignation Letter-Are you certain that you wish to step down? Once you’ve made your decision, be specific about why you’re quitting. If you really don’t want to stay, your confidence will assist you avoid being drawn into a counter-offer by the corporation. With the ready-to-use resignation letter samples provided below, you can say it with confidence.
But first, review this simple five-step guide to writing the perfect resignation letter, which includes resignation letter do’s and don’ts.
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How to Write a Letter of Resignation (Format)
1. step is to break the ice.
It’s all about breaking the ice in the first place. After the salutation, make sure the message is conveyed clearly.
Hello, Sir/Madame/Name of Your Boss,
I’m writing to confirm that I’m resigning from my position. Please accept this letter as formal notice of my resignation from the position of _your designation_ at _your company_.
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2. Step Provide an estimated release date.
Give a rough release date based on your preferences. Also, provide a rationale for your decision.
If feasible, please release me on your last working day, in accordance with your company’s policy. Before I start working on something new, I need to finish some personal tasks first.
3. Step Express gratitude to your boss or supervisor.
This is your opportunity to express gratitude to your supervisor for the opportunity.
I’d like to express my gratitude for the opportunity to work in this position for the past It was a pleasure working with you, and I greatly valued the possibilities I was given inside the team.
I’d want to say that I learnt certain talents you obtained on the job, in your current function, and I’ll proudly carry them with me throughout my career, along with all the good memories.
4. Step Tie it up neatly.
Wrap it up in the final paragraph.
I will guarantee a smooth transition by winding up all of my responsibilities and training my successors/teammates within my official notice period. Please let me know if there’s anything else I can do to help you adjust smoothly during my stay.
I wish my coworkers and the company the best of luck, and I hope to keep in touch with you all in the future.
5. Step Finish with a last salutation.
Remember to end with a salutation.
Thank you very much,
Yours Sincerely,
Do’s and don’ts in Resignation Letters
Take a look at these alternative resignation samples and templates now that you know the format and do’s and don’ts of a resignation letter.
Also see: How to Write a Farewell Email on Your Last Day of Work
A. Resignation for academic reasons
These resignation samples are based on a resignation due to a desire to better one’s education.
Example 1 of a resignation letter (Academic)
Resignation letter (subject)
Mr./Mrs.
My name is Name,’ and I’ve been working in Department,’ for Company. After practically a number of years, I believe it is time for me to retire in order to follow my academic interests.
I’d want to express my gratitude for the opportunity to work with Company name. My experience here has been both rewarding and fruitful. I’ve picked up a lot of new abilities that have helped me advance in my personal and professional life. I developed excellent analytical and critical thinking skills while working as a market research analyst for Company name. I gained excellent insight into the importance of systematic analysis by conducting surveys and focus group activities for various products. My recruiter, Mr. Amey Sane (or your senior team member’s name), who also happens to be my team leader, has been really flexible. He taught me how to use SPSS properly. My working atmosphere was also made fun by the helpful employees and team members. They outlined the company’s policies, culture, and responsibilities to me. Everyone will be sorely missed by me.
I really hope that my resignation will not cause you any undue hardship. I plan to finish the target market study of Product A in the next weeks. ‘Tasks, Projects, and Reports,’ to name a few. I’m also ready to assist you in any way I can to make the transfer as painless as possible. Please let me know if there is any way I can help.
It has been an honour to be affiliated with Your company, once again. I wish you and your organisation continued success.
Sincerely,
Sample 2 of a resignation letter (Academic)
Resignation (subject)
Mr./Mrs.
I’ve decided to continue my education. I will be enrolling full-time at college/university name> to pursue a e.g. MBA/MTech/etc. My current work may no longer fit into my calendar due to my academic schedule. As a result, I’ve made the difficult decision to hand in my papers.
I guarantee that I will complete all of my ongoing projects on schedule, before the end of my working day. I appreciate my boss’s name and my team’s unwavering collaboration, and I wish everyone future success.
Sincerely,
B. Resignation as a result of a career change
It is typical for people to quit for a variety of reasons, including a shift in their professional interests.
Example 1 of a resignation letter (Career shift)
Mr./Mrs.
I am submitting my resignation as a/an ‘Your Position’ for ‘Your Company Name’, effective as of ‘Date: Day, Month, Year.’
Despite the fact that I began as an automation testing engineer, I had always aspired to be a software developer. I’ve been offered a position as a software developer at ABC Company, and I’ve decided to take it. I’d want to express my gratitude to Mrs. Batra, my team leader, for the opportunities she has provided me during my tenure at the organisation. I’d also like to express my gratitude to my coworkers. It was thanks to them that I was able to learn about several types of selenium.
Despite the fact that I am changing careers, the testing stream has taught me a lot of valuable skills that will help me compete in the future. The most important thing I’ve learnt is to recognise the types of bugs that programmers overlook. ‘Your Company’ is responsible for my development. Please accept my apologies for any trouble caused by my resignation. My ongoing duty will be accomplished before my last day, I assure you.
If there is an outstanding Salary or Claims, I would be grateful if you could begin the resignation procedure and distribute my outstanding salary since Write month/year/remaining claims from Write month/year.
I wish everyone the best of luck in the future.
Sincerely,
Sample 2 of a resignation letter (profile/career change)
Resignation (subject)
Mr./Mrs.
With effect from Date: Day, Month, Year, I hereby present my resignation as an/a Your Position for Your Company Name.
Despite the fact that I started as a ‘your designation, e.g., systems engineer trainee,’ I’ve always wanted to work as a ‘your chosen designation, e.g., Hadoop developer.’ I’ve been offered the option to work for future employer name Company, and I’ve decided to take it. I’d want to express my gratitude to your boss’s name for the opportunities he given me while I was here. I’d like to thank my teammates as well, as I learned a lot from them.
Despite the fact that I am changing fields, the information I have gained here has given me a significant competitive advantage in the market, and I am now aware of my true worth. Please accept my sincere apologies for any inconvenience my resignation may have caused you.
I guarantee that all of my ongoing tasks/projects (please indicate project names) will be completed before my last day of work. I wish you the best of luck!
Yours faithfully,
Sample 3 of a resignation letter (Department shift)
Resignation (subject)
Mr./Mrs.
I’m sending you this email to let you know that I’ve decided to retire from my position as Your Position at Your Company.
While I have liked working for the Leadership & Skills Department (or your old department’s name) at Your Company, I have decided to transfer to the Training & Development Department (or your new department’s name). I realised I was better suited for the T&D department after working on a joint project with them. Despite the fact that the company is the same, I will no longer be reporting to you. I’ll miss it terribly because my time here was priceless. The L&S Department has helped me grow and develop into the person I am today. I shall greatly miss working with the team members and colleagues who have been so supportive of me throughout my career. Thank you for allowing me to be a part of such a wonderful group.
Please accept my sincere apologies for any trouble caused by my resignation. The shop floor training skill initiative is now underway. I intend to complete it before relocating. Please let me know if there is anything else I can do to help you with your transition.
Working with this department at Your Company has once again been a pleasure. Within the organisation, our paths will continue to cross. I wish you the best of luck in your future endeavours.
I am, as always, devoted to you,
